The Microsoft Outlook 2010 have introduced a great feature through which you can schedule a meeting with other users. Meeting is an appointment which include other people and resources like conference hall, projectors etc.
If you want to schedule a meeting on your calendar, you need to create a new appointment. When you want to share that appointment with other users, then you may create a meeting. You can easily schedule a meeting and invite other people to join.
In order to invite them, you have to send them a request asking for joining you for the meeting. After you create a meeting, outlook sends an e-mail to all those people whom you invited for the meeting and sharing the details of the meeting.
Most attracting thing is that you can also send them the start and end date and time for the meeting. If you want to schedule a meeting and you want to invite multiple outlook users, you can invite them by adding their e-mail address in the “To” field.
Read this article to find how to schedule a meeting in outlook 2010.
Steps to Schedule a Meeting in Outlook 2010
Step 1: Open the MS Outlook 2010 in your computer.Click on “Contacts” icon on the left navigation panel.
Step 2: You may see your contact list in the “Contacts” window. Select the contact person with whom you want to schedule a meeting.
(You may also select multiple entries from the contact list by pressing Ctrl key). Click on the “Meeting” icon at the top ribbon under “Communicate” section.
Step 3:The “Meetings” window will open wherein you need to fill up the entries like “Subject” field (enter the description for the meeting), Location field (type in the location for the meeting) and proposed start and end date & time for the meeting.
You can optionally type in the details for the meeting in a body field.
Step 4: At last after filling all the entries, Click on “Send” button at the top left of the window.
You may also add category (which is at the top right corner) and add importance level (High & Low Importance).