QueHow

A How-To and wiki Blog

  • Operating System
    • Windows
      • Windows 10
      • Windows 7
    • Linux
  • Software
    • Application Software
    • Microsoft Office
      • Outlook
      • Word
      • PowerPoint
  • Internet
    • Browsers
      • Mozilla Firefox
      • Google Chrome
    • CMS
    • Tips & Tricks
  • Website
    • ecommerce
    • Google
    • Social Networking
    • General Websites
  • Mobile
  • Email
    • Gmail
  • Wiki

How to Compose Email in Gmail?

By Neha T 1 Comment

It is very easy to compose email in Gmail. Many of us may do this regularly. But, those who have just created an account on Gmail and are the new users of Gmail, may find some difficulty in doing so. In this article, we will discuss the steps to compose email in Gmail. But, before composing an email let us take an overview of the term “email”.

What is an email?

Email is a short form of electronic mail. A message that is prepared over the computer and exchanged across two clients over the internet is an email. Email can be a text message, photos, files, videos or any other attachment.

To send and receive email one must have an email address. To have an email address one must have an account on a certain website. Many websites today provide the service of exchanging emails but one among the best is Gmail.

Steps to Compose  Email in Gmail:

Step 1: To compose email in Gmail, first you have to sign-in to your Gmail account.

Compose email in Gmail 1

Step 2: As you sign-in to your account at the left side of your portal you will find a Compose button. Click on that Compose button.

Compose email in Gmail 2

Step 3: A New Message window will pop out as you can see in the image below. Here, the first field is “To” where we have to fill the email address of the persons to whom we want to send the mail. We can send mail to multiple recipients at a time by adding multiple email-ids in To, Cc and Bcc fields separated with comma, nowadays adding a space also works.

Compose email in Gmail 3

Well, we have two more fields beside ‘To’ that are Cc and Bcc. To open those field click on them one by one and enter the email-ids of the persons.

Compose email in Gmail 4

Let us clear our concept regarding “To, Cc and Bcc”.

To: In this field, we put up those email-ids to whom we actually to send the mail. All the recipients including To, Cc, & Bcc can see the entries in, To field of their received mail.

Cc: Its full form is Carbon copy. In this field, we put up those email-ids to whom we just want to inform about the mail and its recipients. All the recipients including To, Cc, & Bcc can see the entries in Cc field.

Bcc: Its full form is Blind carbon copy. In this field, we put up those email-ids to whom we just want to inform about the mail and its recipients. But, you don’t want that the other recipients of the email should know about it. This means that no recipients can see the entries of Bcc fields, not even other Bcc recipients.

Step 4: At this step, you need to put up the Subject which gives a precise description of your mail. Text in a Subject field displays in the inbox of the recipient.

Don’t leave the Subject field empty as it is an unprofessional way to send the mail and even there are chances that your mail will be filtered in recipient’s spam box.

Compose email in Gmail 5

Step 5: Type your mail below the Subject field, it is also called the message body. The actual information that you want to send to the recipients is written here.

Compose email in Gmail 6

You can also format your mail text using the Format option button ( A ) beside Send button at the bottom. It allows you to Undo, Redo, change the font style, increase or decrease the font size, make your text bold, italic, underline your text, change the colour of your text.

You can add bullets to your text, change the indent of your text and you can also adjust the alignment of your text.

Compose email in Gmail 7

Step 6: Along with the text message you can attach a documents, photos, videos, files or folders using the Attach files button as you can see in the image below. You can also insert a link, emoji in your mail text.

Compose email in Gmail 8

You can make your mail confidential by turning on the confidential mode button.

Compose email in Gmail 8.1

A Confidential mode dialog box will pop up. Here, you can regulate the expiry date of your mail and secondly, you have to choose whether to SMS passcode or not.

Compose email in Gmail 8.2

On selecting No SMS passcode your Gmail recipients can open it directly, while the other recipients will receive an email containing the passcode.

On selecting SMS passcode, all your recipients will receive a text message of a passcode on their phone number.

Step 7: After composing your mail simply send the message using Send button. You can also schedule the time to send the mail. For scheduling, the time of sending mail click the down arrow of the Send button then click on Schedule send.

Compose email in Gmail 9

A Schedule send dialog box will pop up. You can simply choose among the provided date and time in the box or you can pick your own date & time.

Compose email in Gmail 10

A Pick date & time box will pop up, customize your date and time and click on Schedule send. The email would be sent on the scheduled time automatically.

Compose email in Gmail 11

After you send the mail a “Message sent” message will display in the left-most corner at the bottom of your screen which confirms you that your message has been sent.

Compose email in Gmail 12

So this was all about how you can compose a mail in Gmail. Hope the content is useful. Keep reading.

You Might Also Like:

How to send an encrypted email in gmail how-to-schedule-emails-automatically-in-gmailHow to schedule emails automatically in gmail how-to-translate-email-text-in-gmailHow to translate email text in gmail How to Block a Person (email address) on Gmail? how-to-block-an-email-in-gmailHow to block an email in gmail how-to-search-an-email-by-date-in-gmailHow to search an email by “date” in gmail How to send a video through gmail how-to-embed-a-webpage-in-gmailHow to embed a webpage in gmail

Comments

  1. Ronnie Trizzy says

    August 16, 2016 at 7:53 am

    i love your work

    Reply

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Most Viewed

  • How to Install and Use TELNET in Ubuntu
  • How to install Hindi fonts in MS Word
  • How to Change a File Extension in Windows 10?
  • How to create a flipkart account in 3 simple steps
  • How to Change Monitor Refresh Rate in Windows 10?
  • How to install IIS on Windows 10
  • How to Insert Clickable Checkbox in MS Word 2016?
  • How to Set Auto Reply in Outlook 2016?
  • How to Login as Administrator in Windows 10?
  • How to Check RAM Size and System Type in Windows 10?

Recent Additions

  • How to Add Hyperlink to Another Sheet in Excel?
  • How to Add and Remove Watermark in Excel
  • How to use Relative and Absolute Cell Reference in Excel?
  • How to Enable and Disable Scroll Lock in Excel?
  • How to Use INDEX and MATCH Functions in Excel?
  • How to Make Bar Graph in Excel?
  • How to Count Duplicate Values in Excel?
  • How to Wrap Text in Excel?
  • How to Round off Numbers in Excel?
  • How to Create a Bell Curve in Excel?

Related Searches

  • How to convert a GIF file into a PDF document
  • How to Disable History in Firefox?
  • How to Create Insert and Update Citation in MS Word 2016?
  • How to Open Registry Editor in Windows 7
  • How to Schedule Restart for Updates in Windows 10

Copyright © 2023 · QueHow · Contact Us